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1. How do I obtain copies of bid specifications?

The Town of South Kingstown participates in a Vendor E-mail Notification System with other RI Municipalities. The system allows vendors who register to be notified by E-mail of upcoming bid solicitations. After registering on-line, bid specifications are available for download and printing. When registering online, vendors will be required to supply contact information prior to viewing/downloading specifications so they can be notified of any addendums or modifications to the specifications prior to the bid opening. Vendors may register here.

2. How does the Town notify the public about a request for bid/proposal?

Please see the Notifying the Public page.

3. What are the bidders’ requirements for payment of State prevailing wages?

State law requires that construction projects over $1,000 pay state prevailing wages. A current copy of the most recent Prevailing Wages Scale can be obtained from the State of Rhode Island, Department of Labor and Training, Division of Professional Regulation which can be found at:
RI Dept of Labor

4. What is the procedure for award of a bid after the bid opening?

After a bid is opened, the appropriate Department determines the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Manager. The Town Council ultimately, awards a bid. The time between the bid opening and the award could be several weeks. The successful vendor is then notified of the award.

5. Where can I find the bid tabulation results?

The bid results are posted to the Bidder Notification System within 3 business days after the bid opening.

Click here for the Bidder Notification System.

6. Must I attend a bid opening if I am submitting a bid/proposal?

Bids are opened in public on the date and time listed in the specifications and bidders are not required to attend.

7. Where do I deliver my bid to the Town?

The Town’s bid specifications include information specific to each project/purchase. Generally, bids must be delivered to the Town in a sealed envelope that is clearly marked with the bid title information and must be submitted to the Office of the

Procurement Administrator

Finance Department

180 High Street

Wakefield

RI 02879

Unless otherwise noted in the specifications.

8. What if my bid/proposal is late?

Bids will be accepted no later than the specified date and time for receipt of bids. When mailing bids/proposals, please allow adequate time for delivery. Bids received after the specified date and time for any reason will not be accepted.